Let’s Create Jubilee Fund

INTRODUCTION

‘The Let’s Create Jubilee Fund will support voluntary and community groups to develop creative and cultural activities as part of the Queen’s Platinum Jubilee celebrations in June 2022.’

DETAILS

The fund will open 4 January 2022. The deadline for applications is 28 February 2022.  Applicants will have a funding decision by 1st April 2022. 

Culture comes in all shapes and sizes, so we do not want to be too prescriptive about what form the project could take. It’s more important for you to consider how to deliver creative and cultural activity that your local communities will want to take part in. 

Applicants are strongly encouraged to partner with an artist, creative or cultural organisation that has had Arts Council funding within the last four years, to help deliver their project. Use the link below for the Herefordshire list.

GRANTS OFFERED

  • Grants will be between £750 and £10,000.
ARTS COUNCIL GUIDE FOR APPLICANTS

About the fund
The Let’s Create Jubilee Fund will support voluntary and community groups to develop creative and
cultural activities as part of the Queen’s Platinum Jubilee celebrations in June 2022. The fund has
been created by Arts Council England (ACE) with funds from the National Lottery.

The fund is open to voluntary and community organisations with charitable aims and working
towards a common goal which does not have to be based solely around arts and culture. This could
include youth groups, parent/carer groups and volunteer organisations.

What types of projects will the fund support?
The fund will support new creative and cultural activities developed for the Queen’s Platinum Jubilee
in June 2022. Culture and creativity come in all shapes and sizes, so we do not want to be too
prescriptive about what form projects could take; it’s more important for you to consider how to
deliver creative and cultural activity that your local communities will want to take part in and find a
partner who can help you deliver it.

To be eligible projects should engage with at least one of the artforms which ACE supports through
its funding. These are:

  • Music
  • Theatre
  • Dance
  • Visual arts
  • Literature
  • Combined arts – including festivals and carnivals
  • Museum and library activities.

Projects must start after the 1 April 2022 and culminate in activity taking place in June 2022.
Projects must also be of benefit to people and/or communities in England.

Who can apply?
The fund is open to voluntary and community organisations* with charitable aims and working
towards a common goal which does not have to be based solely around arts and culture.
Eligible applicants will also have:

  • A business address in England or the wider UK
  • A UK bank account in the exact name they’re applying in
  • An accountable person who is at least 18 years old
  • Been established for at least 12 months

This fund will not offer funding to the following organisations:

Non-constituted community or voluntary groups

  • Statutory organisations
  • Organisations that have been established less than 12 months
  • Organisations that do not have a proven track record of service delivery
  • Limited companies, sole traders or partnerships without charitable aims

*By ‘organisation’ we mean:

  • A group of people working towards a common goal with a governing document that covers
    the type of project being applied for – for example a charity, a limited company or an
    unincorporated group.
  • We can accept applications for funding from organisations working as a consortium,
    partnership, network or group.
  • For non-constituted consortiums or groups, one organisation must act as the lead
    organisation and send us the application. If the application goes on to be successful, this
    organisation would then be accountable for the grant.

How much can I apply for?
Applicants can apply for grants from £750 to £10,000.

Applicants are strongly encouraged to partner with an artist, creative or cultural organisation that
has been in receipt of ACE funding within the last 4 years to help deliver their project. Although this
is not essential in general, we would expect the largest awards (i.e. £5k – £10k) to involve this sort of
partnership.

What can the grant be used for?
Eligible costs include:

  • costs of organising your events and people needed to manage the project
  • artist fees (both creating and delivering the event); there is guidance available on the fair
  • pay of artists here (link to guidance on artist fees)
  • volunteer expenses
  • materials or equipment needed for the event or activity*
  • food and non-alcoholic drinks
  • marketing costs and promotion of the event
  • overheads relating specifically to the project (such as insurance)
  • costs of making your event accessible to all, such as BSL interpreters, translation services,
    additional signage

* if costs for equipment make up a significant proportion of the grant, please explain how this
equipment will benefit you in the long term

The grant cannot cover:

  • activities that have already taken place, or to order or purchase goods or services before a
    decision has been made on the application
  • activity that does not culminate in June 2022
  • costs of routine activity that regularly takes place and is not adapted or enhanced to do
  • something special as part of the Queen’s Platinum Jubilee
  • contributions to appeals
  • activity promoting political or religious beliefs
  • activity which should be provided by statutory services
  • the mitigation of losses and/or debt mitigation

What happens if you are successful

If you receive a grant, you will need to:

  • accept and run your project in line with the terms and conditions
  • keep clear records of project management and finances (including all invoices) and make
  • these available to ACE upon request
  • provide information after your project is completed, if contacted by UK CommunityFoundation or ACE. This information may include:
    ▪ how the money was spent
    ▪ activity and beneficiaries
    ▪ impact and legacy (e.g. new relationships or projects resulting from the activity)
  • share news of your funding with your community and more widely using the communications pack provided, including contribute to a national platform, profiling activity celebrating the Jubilee (you will need to sign up here): platinumjubilee.gov.uk
  • Include the official hashtags #CreativeJubilee and #LottoGoodCauses in social media posts
    about your activity

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CONTACT US

Herefordshire Community Foundation,
The Fred Bulmer Centre,
Wall Street, Hereford HR4 9HP
Registered Charity No. 1094935
Registered in England and Wales No. 4468139

t: 01432 272550

Should you require any further information regarding HCF or need assistance in making an application please submit your enquiry using this form or telephone using the number above. 

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THE COMPLAINTS PROCEDURE AT HCF
  1. Our Approach to Complaints

1.1 Herefordshire Community Foundation (HCF) aims to deal with all matters in a fair way which reflects the charity's aims and objectives. However, from time to time things may go wrong and in such cases, individuals may seek to complain. The purpose of this policy is to provide an efficient, transparent and fair way of dealing with any complaint.

1.2 Herefordshire Community Foundation is committed to providing a quality service to our stakeholders. Staff also strive to present themselves in a professional and courteous manner at all times. One of the ways in which the charity can continue to improve the service we offer is to listen and respond to the views of all our stakeholders, therefore HCF aims to ensure that:

  • there is an open and transparent procedure for making a complaint.
  • the complaints procedure is publicised so that people know how to contact us to make a complaint.
  • the complaint is dealt with promptly, politely and appropriately.
  • there is an appropriate response such as an explanation, an apology where we have got things wrong or information on any action taken.
  • lessons are learnt from complaints which are used to improve our service.
  • a confidential file of all complaints is kept centrally.
  1. How to Make a Complaint

2.1 If you have a complaint, please contact us as soon as possible.

2.2 All complaints should be made in writing by e-mail or letter. When writing or e-mailing your complaint, appropriate contact details should be provided such as an email address or a full postal address. Please address your complaint to: 

The CEO,
Herefordshire Community Foundation,
The Fred Bulmer Centre, Wall Street,
Hereford HR4 9HP

E-mail: ceo@herefordshirecf.co.uk

2.3 If the complaint relates to the CEO, the complaint should be made in writing by letter or email to the Chair of the Trustees at the above address or email:

chair@herefordshirecf.org

  1. The Process - Grants

3.1 Complaints relating to grant-making will be assessed by the CEO and a response will be sent within 5 working days of receipt. If it is not possible to issue a full reply within this time because a detailed investigation is required we will tell you what is being done to deal with your complaint, when you can expect the full reply and from whom. The CEO is required to report all complaints to the charity's board so they can monitor the handling of the complaint and ensure an appropriate response is given.

3.2 If you are not satisfied with the final response from the CEO you may ask for your complaint to be referred to the Chair of the Trustees for further investigation.

3.3  The referral will be acknowledged within 5 days of receipt and the Chair of the Board will aim to produce a decision within 20 days. If this is not possible you will be told what is being done to deal with your complaint and when you can expect the reply.

3.4 If following this second response you remain dissatisfied and if the nature of your complaint relates to funding received or not received, you can re-direct your complaint to the funding body where this is appropriate.

  1. The Process - Other complaints

4.1 Complaints relating to any non-grant making issue will be dealt with by the CEO and a response will be sent within 5 working days of receipt. If it is not possible to issue a full reply within this time because a detailed investigation is required we will tell you what is being done to deal with your complaint, when you can expect the full reply and from whom. Again, all complaints will be notified to the Board of Trustees so that they can monitor the action taken.

4.2 If you are not satisfied with the response from the CEO, you may ask for your complaint to be referred to the Chair of the Trustees.

4.3 The referral will be acknowledged within 5 days of receipt and the Chair of the Trustees will aim to produce a decision within 20 days. If this is not possible you will be told what is being done to deal with your complaint and when you can expect the reply. Any decision will be final.

External stage

Complaints that are sufficiently serious may be taken to the Charity Commission at any stage. Information about the kind of complaints the Commission can involve itself in may be found on their website at: charitycommission.gov.uk/publications/cc47.aspx