Emergency Food Provision Fund
(Increasing Sustainability and Resilience)


Herefordshire Community Foundation is pleased to be administering the Emergency Food Provision Fund (Increasing Sustainability and Resilience) on behalf of Herefordshire Council’s Covid Recovery plan.




The Emergency Food Provision – Increasing Sustainability and Resilience Grant Scheme is…

To support voluntary and community organisations providing emergency food to help people in Herefordshire experiencing food poverty and in particular to support sustainability and resilience in delivery of this service.


Outcomes to be achieved through this grant scheme are:

  • Increased access to healthier food options for household using emergency food suppliers.
  • Reduced food waste.
  • Increased support for local, sustainable, healthy food producers.
  • Increased resilience of community organisations to respond to the needs of local residents.


What can the grant be used for?

This grant is open to applications from VCSE organisations providing or developing emergency food support for vulnerable residents and low income households. The main focus of the grant is to support those organisations to develop sustainable options in how they provide their service to local residents adversely impacted by COVID 19.

This could include:

  • Equipment to support a sustainable local approach to emergency food distribution.
  • Relevant training for volunteers and staff e.g. Food Hygiene certificate.
  • Activity or equipment to increase awareness of healthy eating options.
  • Development of schemes with local food suppliers e.g. redirecting surplus, food vouchers.
  • Emergency food/non-food items which support the health and well-being of vulnerable households including pet food and hygiene items.

You should note the following:

  • Projects will need to demonstrate the need for their proposal and how it will improve resilience for individuals and communities.
  • You will need to complete the project by 31 December 2022 with all expenditure defrayed by this date. You will therefore need to demonstrate when you submit your application that your project that you will be able to undertake it within the time period. You need to demonstrate that your costs are realistic and value for money.
  • You will need to consider sustainability of delivery and outcomes beyond the lifetime of the project.
  • We will consider projects which focus on increasing/building back an organisation’s capacity if it can show that it will benefit residents/communities adversely affected by COVID 19.
  • The fund cannot be used for statutory provision.
How much can I apply for and when?

The maximum amount of grant that can be applied for is £5,000. Match funding is encouraged to demonstrate wider support by other partners but is not required for this grant.

The funding round is open now for applications.

Who can apply and the deadline?

We will accept applications from one of the following:

  • Food banks
  • Food larders
  • VCSE and faith based organisations providing/developing emergency food support as part of their wider offer.

The organisation must already be working with their local community and have a demonstrable track record of delivery. It must also have a constitution or similar governing document, a bank account and be able to show 12 months’ worth of accounts.

All applications must be received by Friday 13 May 2022.

What happens next?

Once received, Herefordshire Community Foundation will acknowledge receipt of your grant application by email. The grant application will be assessed (including due diligence checks) and recommendations made to the assessment panel for the application to be either approved or rejected, or you may be asked for further information to support your application.

Grant applications are assessed on their individual merit by an independent panel against the grant funding eligibility criteria, the impact of the project and that it demonstrates value for money.

Based on your application and any further information you may have been asked to provide, you will be advised of the decision which will be one of the following:

  • Offer a grant.
  • Offer a grant with some specific conditions.
  • Reject the application detailing the reasons why the application was not accepted.

As this is a discretionary grant with limited funds the panel’s decision is final. There is no appeals process, however it does not preclude you from applying for other funding.

When Can I Start My Project?

When you receive your offer by email, this will set out how much grant Herefordshire Council are prepared to offer and detailing any specific conditions. If you are happy to accept the grant offer and associated conditions, you will need to email back confirmation of your acceptance. You can commence once we have received your confirmation.

You will be required to keep all paperwork relating to the grant spend, e.g. tender/procurement information (quotes), all invoices, receipts, cheque stubs and bank statements. You will be required to monitor and report on progress towards achieving the outcomes outlined in your grant application. You will also be required to participate in any ongoing evaluation of the Covid-19 Recovery Fund.

What are Grant Offer Terms & Conditions?

Terms and conditions of the grant will be sent with the application form and again if you are offered a grant.

Key points to consider are:

  • You should not start your project until you have sent your acceptance of the terms and conditions.
  • You should keep all paperwork relating to your project, i.e. all invoices, receipts and bank statements.
  • Information relating to user feedback and progress towards the outputs of your project should also be kept.
  • Eligible expenditure is that which has been paid on invoices or receipts that have been defrayed and are dated after the offer letter has been agreed by all parties.
  • Other specific conditions of grant will be included with your offer if applicable.
How do I submit my claim for payment?

You can claim the grant payment as soon as you have signed and returned your offer letter, subject to meeting any conditions which have been specified prior to receipt of the grant.

When do I need to submit my monitoring report?

Once all the grant funding in your application has been spent you will need to complete a monitoring report within four weeks of completion.

This will need to summarise how the grant has been spent with reference to the fund criteria, the outcomes achieved, and a breakdown all the income received and all the expenditure incurred.

There will be a simple online form for you to submit.